Reducing the Burden of KPIs

by Stacey Barr |

One of the biggest objections to measuring performance is the perceived effort and time it will take to do it. Is it true? Is the benefit of measuring not worth the burden?

Collecting the data, analysing the data, reporting the data, interpreting the data, making decisions with the data. When some people think about this effort they must exert to get a meaningful performance measure, they feel a sudden urge to hide in a dark corner and rock.

But there are three ways we can tackle this problem of KPI burden.

Prevent the burden by designing the KPIs properly.

Lots of the burden of measuring performance is caused by measuring what doesn’t need to be measured, or trying to implement poorly designed measures.

  1. Be ruthless about measuring only what really truly needs to be measured. They have to meet 7 criteria://
  2. Choose measures for their relevance and don’t forget their feasibility://
  3. Write very clear and specific measures, so you don’t waste time collecting the wrong data in the wrong way://

Cure the current burden by streamlining.

We can clean up some of the current burden of measuring performance by removing waste and rework.

  1. Stop measuring what you don’t need. Kill off the zombie KPIs quickly: //
  2. Switch to sampling in your data collection, rather than trying to measure everything that moves://
  3. Ditch data you don’t use, simply by not collecting it anymore. Reduce the size of your surveys and data forms://

Reframe the burden as an investment.

A burden sounds like a waste of time. But don’t you agree that if a performance result is worth achieving, it’s worth the investment of measuring it, so we can tell if we’ve achieved it? So when you’re measuring what matters, it’s an investment, not a burden.

  1. Show people the value of measuring the results worth achieving://
  2. Prove the value of a performance measure by measuring it’s ROI://
  3. Give people ideas for how to make the time to measure, particularly by reducing the time they are wasting because they don’t measure://


What’s most burdensome about performance measurement in your organisation? Let’s get specific and explore how to avoid and reduce your burdens of measuring what matters.


Speak Your Mind

Your email address will not be published. Required fields are marked *

    Upcoming KPI Training

    Our next PuMP Performance Measure Blueprint Workshops include:

    >> Australia/NZ/Asia Pacific, Online Interactive, 22-24 Sep 2020

    >> North America, Online Interactive, 5-16 Oct 2020

    >> Australia/NZ/Asia Pacific, Online Interactive, 4-5 & 9-11 Nov 2020

    >> United Kingdom, Online Interactive (NHS specific), 6, 13, 20 & 27 Nov 2020

    >> London, United Kingdom, 2-3 Dec 2020

    Register for the next PuMP Blueprint Workshop near you

    Stacey's Books

    Prove It! How to Create a High-Performance Culture and Measurable Success, book by Stacey Barr

    Order Prove It! here.

    Practical Performance Measurement: Using the PuMP Blueprint For Fast, Easy, And Engaging KPIs, book by Stacey Barr

    Order Practical Performance Measurement here.

    Reprinting Articles

    You are welcome to use articles from the Measure Up blog, with these requirements

    Connect with Stacey

    Haven’t found what you’re looking for? Want more information? Fill out the form below and I’ll get in touch with you as soon as possible.

    *We respect your email privacy.
    Level 54, 111 Eagle Street
    Brisbane, Qld, 4000
    Stacey Barr Pty Ltd
    ACN: 129953635
    Director: Stacey Barr