10 Questions to Prevent KPI Unintended Consequences

by Stacey Barr

When we measure, there are consequences. Ask these questions so you can prevent unwanted unintended consequences triggered by your KPIs.

Prevent side effects triggered by your KPIs. Credit: cbies

In our world everything is interconnected, like the tides and the weather and the flowers and the bees. When something happens with one part of the system, there are flow-on consequences for other connected parts of the system.

Nothing is an exception to this. Not even such abstract things as performance measures or KPIs. When we start measuring something new, there are flow-on consequences for other parts of the organisation’s system. And many of the consequences are unintended – we didn’t choose the KPI to create them, but they happen nonetheless.

Unintended consequences can be good or bad.

Some of a KPI’s consequences will be good news. Like how Southwest Airlines’ KPI of Plane Turnaround Time has good consequences of higher profit, better customer loyalty and greater employee collaboration. Good unintended consequences can be leveraged.

But some of a KPI’s consequences will be bad news. Like how banks have measured Sales per Branch which drove employees to sell products to customers who didn’t need them or couldn’t afford them and to even create fake customers to open new accounts. Bad unintended consequences need to be managed, mitigated, or best of all, prevented.

Prevent the bad unintended consequences.

To prevent the unwanted unintended consequences of a new KPI or performance measure, here are 10 questions to prompt you to decide whether to manage, mitigate or prevent them:

  1. Could measuring this cause or increase harm to anyone?
  2. Could this measure insult or undermine the dignity of anyone (and thereby lose their support)?
  3. If this measure improved, could that sabotage another result’s or measure’s performance?
  4. Is improving this measure at odds with any of the organisation’s values?
  5. Is it possible that improving this measure might create more waste?
  6. Will this measure undermine collaboration?
  7. Might reaching a target for this measure escalate internal competition for fixed resources?
  8. Is the measure likely to encourage a quick fix that will ultimately fail?
  9. Will implementing and using this measure shift the burden of cost to another part of the system?
  10. Is this measure capable of triggering gaming behaviours?

What other questions would your own experience add to this list?

Any KPI can have negative unintended consequences. If you can’t mitigate them, maybe it’s not worth measuring it.
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